You know that feeling you get when you walk into your office and there is a mountain of paperwork, files, and magazines piled on top of your desk? It's not just the physical clutter that causes stress. It's also the mental load of having to remember where everything is supposed to go. The good news is that the appropriate organization can have a huge impact on how you feel and what you accomplish at work. Here are some ways to maintain your space with minimal effort.
The Benefits of a Clean Office
A cluttered office is often a sign that someone doesn't know where to put things. It also signals that they are not confident in their work, and they need more time to find the right answer. A clean office can help you stay focused on what's important in the moment.
Another benefit of a clean office is that it looks professional and gives your clients an idea of your business's level of professionalism. When you have a clutter-free space, you will be able to get back to business quickly after any unforeseen disruption. Having a tidy office also helps reduce stress levels, which leads to better productivity.
Finally, having a clean office can lead to fewer accidents and illnesses in the workplace. Most companies have strict health and safety policies regarding these types of things, so having an organized space can help avoid major problems down the line and protect your bottom line.
The Importance of Storage
When you're looking to maintain a low-stress home office, the first thing you need to do is organize your space. Whether it's in a filing cabinet or on a desk, each item needs to be placed in its proper place. When everything is organized, you can easily find what you need and the stress will be reduced.
Next, create a clear work and personal division. Keep work things separate from personal things so that your office doesn't feel cluttered or unapproachable. If possible, have only one desk for both purposes which will make it easier for people to know where they can go for help with their work tasks.
Finally, don't forget about lighting. Make sure there are natural light sources in your office as well as overhead lights and task lighting. This will reduce eye strain and encourage creativity and productivity throughout the day.
Stay Organized with the Right Tools
The first step is to determine what tools you need. Are you a paper person? Do you want your desk to be clutter-free as well as visually appealing? Have you considered electronic filing systems? If so, they are a great tool to use in organizing your work.
A cluttered office can be stressful, but it's possible to avoid it altogether. Here are some tips on how to organize your workspace.
Organization for your desk
Start with your desk. Clear all excess paperwork, files, and magazines off of your desk top. Then, stack everything neatly in the drawer closest to where you sit.
Organization for your computer
This is probably on top of your to-do list because it's one of the most important things you can do. First, put all your computer files in one folder. This will help you keep everything organized and easy to access. If a file is not in this folder, it doesn't exist! It's that simple. Next, create a second folder for documents that are current or need to be filed away soon. Lastly, create another folder for magazines and other paper clutter. Organizing these folders will make it easier for you to find what you're looking for when you need it.
When it comes to the physical clutter in your office, try using bins instead of piles of papers or magazines spread around your desk. That way you can easily see what is available and differentiate between different categories like tax information or work-related documents versus those that aren't needed anymore or must be filed away soon.
Lastly, if possible, have your printer on one side of your desk so any time something needs to be printed (like receipts) you don't have to hop across the room to grab it from the printer tray and then take care of whatever else you were working on before printing the document out.
Organization for your files on a filing cabinet
Many people are not aware of just how important it is to organize their files. If your filing cabinet is already overflowing, you need to make sure that you have enough room for all the paperwork before you start organizing. To help eliminate the clutter in your office, you should organize all of your papers and documents into folders. Keep everything organized by topic or type of document. For example, if you have a lot of documents related to accounting, create a folder labeled "accounting". This will help keep everything easier to find at a glance and reduce the amount of time spent looking for things. You should also keep all receipts in this folder as well.
If your desk is cluttered, try using baskets or boxes on top of your desk to store different items. These can be used for anything from pens and pencils to printer paper and other office supplies that might otherwise be strewn across the surface area of your desk.
If organizing doesn't seem like an option, then take some inspiration from Kate Spade's home office . The space provides a neat and stylish way to keep everything put away while still looking chic!
After the clean up, use these strategies to maintain a clutter-free work space
- Start from the top and work down
The first step to keeping your work space organized is to get rid of the clutter on your desk. If you have a pile of papers stacked up that needs to be reviewed, it can often be helpful to start from the top and work down (to avoid getting discouraged). For example, if you found that you need to review some paperwork that's been sitting on your desk for months, you might want to take one day at a time and go through one stack of papers every morning. This will help prevent anything from piling up while you're working on other tasks.
- Use clear labels
Laptop stickers are simple and easy ways to label important things in your office space--just make sure they're large enough so people can read them easily. You could also do this with a sticky note or even a piece of tape.
- Keep all supplies in one place
Instead of storing everything randomly throughout your office space, keep all supplies in one area for easy access during a busy day. This includes pens, markers, paper clips, stapler, etc.